Data Protection, Access to records and Freedome of Information

Data Protection and Access to records

Salford Safeguarding Adults Board has a statutory duty to ensure that multi-agency arrangements in Salford are effective.   Agencies are therefore required to share information to provide assurance to the board and enable the SSAB to perform this important quality assurance role.  The information will also be used to identify areas which require strengthening and drive local improvements. 



In line with the Data Protection legislation, individuals can request access to their records.  To do so, please visit the Data Protection page on the Salford City Council website as they are the data controller for all information held by the SSAB

 

Privacy Policy

This privacy policy relates only to Salford City Council's authorised websites.

Salford City Council does not capture and store any personal information about individuals who access this website, except where you voluntarily choose to give us your personal details via email, or by using an electronic form, or enquiring about any of our services.

In these latter cases, in compliance with the EU Directive on Privacy and Electronic Communications the personal data you provide electronically to Salford City Council will be used exclusively for providing you with the information you have requested.

We do not pass any of your personal data to outside organisations and/or individuals, except with your express consent.

Use of cookies

We use Google Analytics to find out how many people are accessing our website. If you don't want to send data to Google Analytics you can download an opt out browser add-on.

To delete cookies or reject cookies

We recommend you allow the cookies we set by this website as they help us provide a better service and make our website easier to use.

If you do not want to receive cookies from any website, select cookie settings under the privacy settings in your browser options, then add the domain to the list of websites you do not want to accept cookies from.

Under settings you can also delete individual cookies or any cookies that your browser has stored.

Find out more about how to manage cookies.

Summary of terms used above

Browser - used to locate and display web pages via a software application. The most popular ones are Microsoft's Internet Explorer and Mozilla's Firefox.

Cookie - a message given to a web browser by a web server. The message is then stored by the browser in a text file called cookie.txt. Each time the browser requests a page from the server, this message is sent back. A cookie's main objective is to identify users and personalise their visit by customising web pages for them for example by welcoming them by name next time they visit the same site. A site using cookies will usually invite you to provide personal information such as your name, email address and interests.

For more information about cookies see the All About Cookies website.

Privacy Notice for Salford Safeguarding Adult Board (SSAB)

This notice provides data privacy information for Salford Safeguarding Adult Board (SSAB)

It describes how we collect, use and share personal information about you.

It is important that you read and understand this notice, together with any other privacy information we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.

Purpose(s)

We process your personal information for the following purpose(s):

  • To carry out Serious Adult Reviews (SAR) and any other enquires when there is a concern that an adult may be at risk of abuse or neglect.
  • To fulfil our statutory responsibilities in relation to complying with the multi-agency safeguarding policy and procedures in line with legislation and government guidance.
  • To deal with any problems or complaint that arise in commissioned organisations relating to adults

Categories of personal data

In order to carry out these purposes we collect and obtain the following categories of personal data:

  • Basic personal details about you such as name, address, telephone number, email address and date of birth.
  • Details surrounding you and your family including any referrals and risks/concerns that may be held on electronic recording systems.
  • Housing circumstances and needs
  • Lifestyle and social circumstances
  • Financial Details
  • Employment and education details
  • Physical and Mental Health
  • Religious Beliefs
  • Sexual life or Sexual orientation
  • Race or Ethic Origin
  • Information relating to criminal offences

 

Legal basis for processing

The legal basis under Article 6 of the GDPR for processing your personal information is:

(c) Legal Obligation: processing is necessary for compliance with a legal obligation to which the controller is subject to in accordance with the following: 

  • Care Act 2004

The legal basis under Article 9 of the GDPR for Processing special category data is:

(b) Social security and social protection law: Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law

Information sharing/recipients

Salford City Council provides the IT network and administrative support for the Safeguarding Adult Board and, therefore, processes your data on behalf of the Board.

We also share personal information about you with the following organisations:

  • Salford Safeguarding Adult Board members including the Independent Chair.
  • Members of the SSAB subgroups made up of the following partner organisations.
  • Salford Clinical Commissioned Group (CCG)
  • Salford City Council (SCC)
  • Greater Manchester Mental Health Services (GMMH)
  • Salford Royal Foundation Trust (SRFT)
  • Northern Care Alliance (NCA)
  • Greater Manchester Police (GMP)
  • Greater Manchester Fire and Rescue Service (GMFRS)
  • North West Ambulance Service (NWAS)
  • HM Probation and Prison Service
  • Salford Community Voluntary Service (CVS)
  • Salford Strategic Housing and Housing Providers
  • Private Care providers (care home, community support and domiciliary providers)
  • Gaddum (services for carers within Salford)
  • Other Local Authorities
  • Officer of the Public Guardian and Court of Protection
  • Legal Services
  • Voluntary organisations such as Age UK
  • Department for Work and Pensions
  • NHS England
  • Care Quality Commission (CQC)

Data Transfers beyond European Economic Area (EEA)

SSAB data is hosted by Salford City Council and will be held wholly in the UK at all times.

Automated Decisions

There are no automated decisions in this process.

Data retention/criteria 

Once a case is closed we will retain the information for 10 years.

Your rights

SSAB data is hosted by Salford City Council. Information about exercising your rights can be found on the council’s website using the following link: Exercising Your Rights

 

Click here to download a copy of this privacy notice

 

Latest news

Details of all the latest news from Salford Safeguarding Adults Board.